Workshop Presentation Guidelines

Congratulations on your acceptance to facilitate a workshop at the Chicago International Summit on Education 2027. Workshops are intended to provide interactive, practice-oriented learning experiences that actively engage conference participants.

The Summit Organizing Committee will work with workshop presenters before the conference to communicate session assignments, available audiovisual resources, and other logistical information.

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​1. Planning Your Workshop

Workshop presenters should design their sessions around the needs and interests of conference participants.

Presenters are encouraged to:

• Establish 2–4 clear learning objectives or outcomes describing what participants should know, understand, or be able to do by the conclusion of the workshop.

• Focus the session on practical knowledge, strategies, tools, frameworks, or approaches that participants can apply in their own educational settings.

• Consider the range of professional roles, institutional contexts, and international perspectives represented among Summit participants.

• Design the workshop as an interactive learning experience rather than primarily a lecture-based presentation.

2. Workshop Format and Timing

Workshops are scheduled for 50 minutes. Presenters are responsible for managing the session so that sufficient time is available for participant engagement, application, discussion, and questions.

A workshop might include:

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Introduction

• Welcome participants and briefly introduce yourself.

• Explain the relevance and purpose of the workshop.

• Present the learning objectives and session structure.

Core Content

• Introduce the primary concepts, strategies, or approaches.

• Use relevant examples, case studies, demonstrations, or evidence to support the content.

• Keep formal presentation segments concise to allow sufficient time for participation.

Participant Engagement and Application

• Incorporate opportunities for active participation through small-group discussion, problem-solving activities, case analysis, reflection, demonstrations, role-play, or other appropriate activities.

• Provide clear instructions and guiding questions for activities.

• Connect activities to practical applications in educational settings.

Closing

• Summarize the key takeaways.

• Revisit the learning objectives.

• Provide relevant resources or suggested next steps.

• Allow time for questions and discussion.

3. Presentation Materials

Presenters may use slides, handouts, worksheets, templates, digital resources, or other materials that support the workshop experience.

When preparing materials:

• Keep slides clear, concise, and visually accessible.

• Use readable fonts and appropriate contrast.

• Avoid overcrowding slides with excessive text.

• Ensure that handouts and activities have clear instructions.

• Provide citations or acknowledgments for external materials, data, images, or resources where appropriate.

Presenters who require specialized audiovisual equipment, internet access, room arrangements, or other materials should communicate these needs to the Organizing Committee in advance. Availability of specialized requests cannot be guaranteed.

4. Facilitating an Engaging Workshop

Presenters are encouraged to:

• Invite participation early in the session.

• Create opportunities for participants to share experiences and perspectives.

• Facilitate discussion in a manner that encourages participation from a range of voices.

• Use examples that are relevant to diverse educational settings and audiences.

• Monitor time carefully and adjust activities when necessary.

• Maintain a balance between presenting information and providing opportunities for participant engagement.

• Reserve sufficient time for questions, reflection, and concluding remarks.

5. Resources and Continued Engagement

Presenters are encouraged to provide participants with resources that support continued learning and application following the workshop. These may include recommended readings, templates, tools, resource lists, or other relevant materials.

Presenters may also provide professional contact information if they wish to continue scholarly or professional conversations with participants after the Summit.

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Questions

Questions regarding workshop presentation requirements, audiovisual needs, or conference logistics may be directed to info@chicagosummit.org.