Poster Session Guidelines

Congratulations on your acceptance to present a research poster at the Chicago International Summit on Education 2027. These guidelines are intended to help presenters prepare clear, engaging, and accessible poster presentations.

The Summit Organizing Committee will provide designated poster display space and easels. Presenters are responsible for printing their posters and bringing them to the conference.

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Poster Presentation Format

Poster presentations provide an opportunity for researchers to discuss their work directly with conference participants in an interactive setting.

Presenters will be assigned a designated location in the Poster Presentation and Viewing Area and a scheduled period during which they are expected to be available at their poster.

Rather than delivering a formal lecture, presenters should be prepared to provide a brief overview of approximately 5–10 minutes and engage in questions and discussion with attendees throughout the poster session.

Specific poster session times, setup instructions, and display assignments will be communicated to accepted presenters before the conference.

 

Poster Submission

Presenters should submit an electronic copy of their final poster to info@chicagosummit.org by May 15, 2027.

The electronic copy should be submitted in PDF format for conference records and review of basic display compatibility.

Presenters remain responsible for printing and bringing the physical poster to the conference. The Summit will provide the designated display area and easel.

 

Poster Size and Format

Presenters may choose the poster preparation method that best meets their needs. Posters may be professionally printed as a single large-format poster or created by securely mounting printed pages, presentation slides, text, figures, and other materials onto a single poster board.

• Maximum Display Size: 36 inches high × 48 inches wide

• Orientation: Landscape

The completed poster must be presented as one unified poster display and must not exceed 36 × 48 inches.

Presenters using individually printed materials are responsible for mounting those materials to a poster board before arriving at the poster presentation area. Loose or individually displayed pages cannot be accommodated.

Regardless of the preparation method selected, posters should be clearly organized, professional in appearance, and easily readable by conference attendees.

Presenters are responsible for preparing, printing, assembling, and bringing their completed poster to the conference.

 

Recommended Poster Content

Research posters should clearly communicate the most important elements of the study. Depending on the nature of the research, posters should generally include:

• Title of the research

• Author(s) and institutional affiliation(s)

• Background and/or purpose of the study

• Research question(s), objectives, and/or hypotheses

• Methods

• Key findings/results

• Conclusions

• Implications for research, policy, and/or practice

• Limitations and/or recommendations for future research, where appropriate

• Selected references

Poster content does not need to reproduce the full research paper or abstract. Presenters should emphasize the information most important for understanding the study and its contribution.

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Design and Readability

Posters should be designed so that attendees can understand the major elements of the research quickly and easily.

Presenters are encouraged to:

• Use a clear and logical visual organization.

• Keep text concise and avoid lengthy paragraphs.

• Use headings to guide readers through the research.

• Use a sufficiently large font that can be comfortably read from several feet away.

• Use graphs, charts, figures, photographs, diagrams, or other visuals where they communicate findings more effectively than text.

• Clearly label figures, graphs, and tables.

• Use adequate spacing and avoid overcrowding the poster.

• Maintain sufficient contrast between text and the background.

• Define specialized abbreviations or terminology where necessary.

• Include only references that are particularly relevant to the presentation.

The official language of the Chicago International Summit on Education is English.

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Preparing for the Poster Session

Poster sessions are intended to encourage conversation and scholarly exchange. Presenters should be prepared to discuss their research with attendees representing a range of academic and professional backgrounds.

Presenters are encouraged to:

• Prepare a concise 5–10 minute overview of the research.

• Focus on the study's purpose, methodology, most important findings, and implications.

• Be prepared to answer questions about the research design, findings, limitations, and potential applications.

• Avoid reading directly from the poster.

• Encourage questions and discussion with attendees.

• Be prepared to explain specialized concepts to participants who may work outside the presenter's specific field.

 

Setup and Attendance

Presenters are responsible for setting up their posters during the designated setup period and should remain available at their assigned poster during the scheduled presentation period.

Detailed information regarding poster setup, presentation times, display locations, and removal will be provided before the conference.

A representative of the Chicago International Summit on Education will be available during the poster session to assist with logistical needs.

 

Questions

​Questions regarding poster requirements or presentation logistics may be directed to info@chicagosummit.org.