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Convention

Poster Session Guidelines

Poster Session Guidelines

The Chicago International Summit on Education Planning Committee will work with each presenter before the conference to make sure familiarity with the in-person conference platform needs are met.
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Presenter Submission Presentation Requirements

  • Presentation

  • Video (Optional)

  • Abstract  

 

Format of Presentation 

These poster presentations will be a 10 – 20 minute session with the first half consisting of a presentation and the second half for additional questions from attendees.

 

Presentation 

Each presenter must submit the final version of their poster to info@chicagosummit.org by May 15, 2025 to avoid any last-minute issues. We will have the presentation ready in the poster presentation session. Accepted format option:

  • 10 – 12 presentation slides. Presentations with more than 12 slides will not be penalized, but it is strongly recommended to stay within the mentioned range. Please save PowerPoint slides as a PDF or Google Slides presentation


Abstract Requirements

Presenters must submit a final poster abstract, which should be 

  • (i) in PDF format

  • (ii) no more than 3 pages long

  • (iii) typeset in two-column pages. 

 

Requirements Presentation Slide Format Guidelines

 

Readability

The official language for the posters is English. Please make sure the poster presentation uses text at a reasonable size. 

Recommendations

  • Font styles: Arial, Verdana, Times or Times New Roman, Garamond, Georgia, Symbols (math equations only)

  • Font sizes:

    • Title: sans serif, 50 pt. 

    • Subtitles and Section Titles: sans serif, 36 pt

    • Main Text: serif font, 18 pt recommended, no smaller than 14 pt

  • Text design:

    • Avoid shadow, emboss, engrave, or underline formats for text

    • Keep text horizontal

  • Image format: .wmf; .jpg; .png; .bmp; .gif; or .tif.

  • Image resolution: 300 pixels per inch

 

 

 Poster Content 

  1. Poster title, name, and department (or class, if appropriate)

  2. Purpose of study

  3. Research Questions / hypotheses

  4. Methods / procedures

  5. Findings

  6. Discussion of findings

  7. Implications

  8. Recommendations for future studies

  9. Selected references (Cite and reference any sources of information other than your own, just as you would do with a research paper. Use APA style for your references, which should be placed at the end of the poster under the title “References Cited.”)

 

Design and Layout Specifications

  • 10 – 12 poster slides

    • One slide per content section

    • First slide should be your Poster title, full name, department (or class, if appropriate), headshot

    • The rest of the slides should follow the flow of required Poster Content as listed above

      1. Purpose of study

      2. Research Questions / hypotheses

      3. Methods / procedures

      4. Findings

      5. Discussion of findings

      6. Implications

      7. Recommendations for future studies

      8. Selected references

    • The last slide should be a Q&A title page

You are welcome to use the following template we have created  Ad Astra Summit on Education – Poster Presentation Template

 

Visuals

  • Use “visuals” (graphs, photographs, schematics, maps, etc.) to tell your “story”

  • Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident). If data must be presented in table form, KEEP IT SIMPLE

  • Visuals should be simple and bold. Leave out or remove any unnecessary details

  • Make sure that any visual can “stand alone” (i.e., graph axes are properly labeled, maps have north arrows and distance scales, symbols are explained, etc.)

  • Use color to enhance comprehension

  • Make sure that the text and the visuals are integrated. Figures should be numbered consecutively according to the order in which they are first mentioned in the text

  • Each visual should have a brief title (for example: Figure 1- Location of study area)

 

Miscellaneous Suggestions

  • SIMPLICITY IS THE KEY. Keep to the point, and do not try to cover too much. Present only enough data to support your conclusions. On the other hand, make sure that you present sufficient data to support your conclusions.

  • When you begin to make the pages for your poster, first create a list of the visuals that you would use if you were describing your project with only the visuals. Write the text after you have created the list of visuals.

  • Before the poster session, rehearse a brief summary of your project. Don’t be afraid to point out uncertainties in your work; this is where you may get useful feedback.

  • Practice your brief presentation. You will be given 10-20 minutes to present your research and answer additional questions towards the end of the session from attendees.

    • Keep in mind of the following items during your presentation​

      • Introduce yourself

      • Use your slides efficiently and effectively

      • Present for a Range of Expertise

      • Tell a Story

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